What is a Print Management System (PMS)?
Print management software, also referred to as a Print Management System (PMS), is an effective software solution that manages the connections between your printing and copying devices and your organisation’s computer network. The software optimises the entire printing process and affords you more control over the volume, nature and access rules of your equipment and print materials.
By incorporating a Print Management System into your operations, you could potentially save thousands that would otherwise be wasted on unnecessary printing expenses such as excess prints, printing in colour, and documents printed by mistake. On top of this, print management software prevents the risk of security breaches that arise as a result of paper documentation.
Your Printing Solutions can provide your organisation with a Print Management System using software from PaperCut to boost your operational efficiency, cut your costs and reinforce your internal security – all from one singular easy-to-use interface.
What Features Does a Print Management System Provide?
Easy-to-use centralised user interface
The intuitive UI of the print management software gives you administrative access to take control over your system’s configuration settings from any network location, and grants access to other users so they can see their own activity and account balance
Integrates with your existing systems
Print management software is fully compatible your other IT systems and can be easily integrated into your organisation’s intranet site
Customisable policies and access rules
You are able to set rules within your print management system granting you enhanced control over the printing activities of the users of your network
Secure “find me” printing
The “find me” printing feature allows you to configure your print management system to request user authentication before printing out documents at a specific device
Administrative print approval
You also have the option of configuring your machines to require print approval, allowing managers, teachers and admins to have more control over every printing job
Real-time monitoring
Print management software enables you to see metrics regarding every aspect of your organisation’s printing, copying, faxing and scanning activity, ranging in detail from information summarised by user, department, or device, to more in-depth page logs
Usage reports
You can either access usage reports using a web browser or schedule your print management software to automatically generate and email them to you, and you have the option to customise what data is shown by setting specifications like date ranges and filters
How Would Your Organisation Benefit From a Print Management System?
Enhanced control of your printing operations
As admin, you are able to take complete control of your organisation’s printing activities and processes, with the print management software usually being installed into one device or computer that acts as a central point for controlling and monitoring your entire network of machines
Detailed monitoring and reporting
Enables management to monitor all print activity on the network, with the option to view either customised or automatically generated reports that can be segmented by aspects such as user, department, or environmental impact
Maximises efficiency by reducing downtime
Print management software maintains the service of your equipment by clustering at the print spooler, reducing downtime and maximising productivity
Reduces waste of resources
Implementing a print management system helps your company avoid unnecessary printing, reducing the waste of expensive resources like ink and paper in addition to making your organisation more environmentally friendly
Reduces overall costs
Reducing unnecessary or unauthorised printing jobs will also help save the thousands that your organisation spends replacing ink and paper, freeing up capital that can be better allocated towards the growth of your business
Reinforces security of sensitive information
Print management software eliminates the risk of internal and external security breaches, which can take place as a result of unclaimed documents left lying in the printer, or hackers accessing files temporarily stored in scanning devices after use
What Print Management Software Do We Offer?
PaperCut MF
PaperCut MF is a highly intuitive yet affordable print management software for Windows, Mac, Linux, and Novell. Papercut enables monitoring, control and secure print release for your multi-functional machines and printers.
PaperCut MF features easy to use browser-based administration access providing a central point for administrators to manage all users and machines. It utilises a ‘Dashboard’ page which displays real-time information including status updates and system activity, as well as information about trends and statistics of past activity.
Features:
- Real-time status updates
- Notifications to encourage responsible use
- Ability to disable colour printing by group
- User-friendly admin console
- Detailed reports
Benefits:
- Track all devices/printers in one place
- Reduce costs
- Encourage ‘sensible’ use
- Enforce print policies
